Strategic Planning Timeline and Events                                                                                                                                                
Legend Cecil College Activity Board of Trustees Strategic Planning Committee   Strategic Planning Tri-Chairs/Leadership Workshop or Event Survey Communication CampusWorks                                                                                                                                                
                                                                                                                                                 
Dates Delivery Method Duration Events President's Participation  Participants Follow Up Work By CampusWorks  Follow Up Items from Cecil  Complete                                                                                                                                                
November Remote NA Schedule/ 
Pre-planning		   Dr. Joyce, Madison, Sydney, Dan, and Kevin Timeline Drafting Madison will work with finidng specific dates and times  YES                                                                                                                                                
12/3/24 Remote 1 hr  Tri Chair Orientation, Approval of Timeline, and Discussion of Focus Groups    SP Tri-Chairs Orientation Follow Up and Assistance in Focus Group Participation Scheduling of the Focus Groups with the Scheduler  Yes                                                                                                                                                
12/4/2024  10:00am Remote 1 hr President Staff Meeting -Kickoff/Orientation X President's Staff, Sydney, Dan, Kevin, Madison CampusWorks will provide the information and agenda Provide input and encourage participation  Yes                                                                                                                                                
12/11/24 Remote  1 hr Start Weekly Tri-Chair Meetings   SP Tri-Chairs CampusWorks will provide agendas for meetings Participate in weekly calls with CampusWorks.  Collaborate with CampusWorks on planning timeline, SPC agendas, events including Future Summit (coordinate planning team for Summit) Yes                                                                                                                                                
Week of 12/15/2024 and beyond Meeting/Email NA Confirm the Schedule and Participants for Focus Groups   Tri-Chairs   CampusWorks confirms with Tri-Chairs Tri-Chairs and Assistant assist with invitations and focus group participation  In progress                                                                                                                                                
1/15/2025  10:30am-12:00pm In person 1-1.5 hrs All Campus Kickoff  and Trends in Higher Education X College-wide CampusWorks will Collaborate with the Tri-Chairs and President to draft the agenda Encourage participation and promote kick off Complete                                                                                                                                                
1/15/2025  1:30 pm-3:30 pm In Person 2-3 hours Defining the Student Experience Workshop X (to attend and kick off the Session if possible) College Community, External and Internal  CampusWorks will Facilitate the Student Experience Workshop Encourage participation, assist with event logistics Complete                                                                                                                                                
1/15/2025   5:00pm-6:00pm In Person 2 hours Strategic Planning Kickoff with the Board of Trustees (if not included in other groups) - Outline the process and their role X Board  CampusWorks will plan and facilitate in collaboration with the President and Tri-Chairs  Assist with logisitics and notetaking.  Encourage participation. Complete                                                                                                                                                
Week of 1/15/2025 Via Email NA Announce Strategic Planning Initiative to the Campus (and possible call for Interest in Strategic Planning Committee) X PR and/or Marketing Department CampusWorks can provide draft language  Encourage participation and send the invitations to the college community Complete                                                                                                                                                
1/16/2024    9:00 10:00am   Engineering and Math Building in Room 213 In-Person 1 hr  Focus Group: APO Affinity Group Meeting    APO Affinity Group     Complete                                                                                                                                                
1/22/2025  3:30pm-4:30pm Zoom 1 hr  Orientation for Strategic Planning Committee     Strategic Planning Committee CampusWorks will provide the orientation Encourage participation and feedback Complete                                                                                                                                                
Open 1/21/2025 Online Close 2/7/2025 SWOT Survey (Internal and External Audiences) - Sent Following Trends in Higher Education Workshop   College Community, External and Internal  CampusWorks prepare surveys and analyze data Send surveys to college community and encourage particiption                                                                                                                                                  
1/28/25 Online NA Send First Reminder                                                                                                                                                          
1/26/25 Web/Email/Etc NA Launch of Strategic Plan Brand/Video/Webpage/Press Release/PowerPoint Template   PR and/or Marketing Department   Marketing and Communications designs collateral materials Comlpete                                                                                                                                                
1/31/25 Online NA Email Future Summit "Save the Date" Invitations   College Community, External and Internal  CampusWorks will provide draft copy for the invitations Send invites and manage RSVP process                                                                                                                                                  
End of January Zoom/Online   President Approval of Draft Student Experience Statement for All Employee Survey X  President and Tri-Chairs CampusWorks will provide drafts of the Student Experience Statement for review and revision Provide feedback                                                                                                                                                   
2/6/2025 1:00-2:30pm Teams 1.5 hours Deans Meeting   Deans Meeting CampusWorks will provide agendas and questions for focus groups.  CampusWorks will analyze the data collected from the Focus Group Send out invitations, assist with any scheduling logistics, note-taking, and encourage participation                                                                                                                                                   
2/13/2025   11:30 am-12:00 pm Teams 30 min-45 min CSO Monthly Meeting    Members of CSO  CampusWorks will provide agendas and questions for focus groups.  CampusWorks will analyze the data collected from the Focus Group Send out invitations, assist with any scheduling logistics, note-taking, and encourage participation                                                                                                                                                   
2/19/25 Teams 30-60minutes Faculty Focus Group   All Faculty CampusWorks will provide agendas and questions for focus groups.  CampusWorks will analyze the data collected from the Focus Group Send out invitations, assist with any scheduling logistics, note-taking, and encourage participation                                                                                                                                                   
February  Zoom 1 hour Student Focus Group   Select Internal and External Constituent Groups and Committees/Councils/etc CampusWorks will provide agendas and questions for focus groups.  CampusWorks will analyze the data collected from the Focus Group Send out invitations, assist with any scheduling logistics, note-taking, and encourage participation                                                                                                                                                   
February  Zoom 1 hour Alumni Focus Group   Select Internal and External Constituent Groups and Committees/Councils/etc CampusWorks will provide agendas and questions for focus groups.  CampusWorks will analyze the data collected from the Focus Group Send out invitations, assist with any scheduling logistics, note-taking, and encourage participation                                                                                                                                                   
February  Zoom 1 hour Community Focus Group (K12, community partners)   Select Internal and External Constituent Groups and Committees/Councils/etc CampusWorks will provide agendas and questions for focus groups.  CampusWorks will analyze the data collected from the Focus Group Send out invitations, assist with any scheduling logistics, note-taking, and encourage participation                                                                                                                                                   
February  Zoom 1 hour Business and Industry Focus Group   Select Internal and External Constituent Groups and Committees/Councils/etc CampusWorks will provide agendas and questions for focus groups.  CampusWorks will analyze the data collected from the Focus Group Send out invitations, assist with any scheduling logistics, note-taking, and encourage participation                                                                                                                                                   
3/4/2025-3/7/2025 Online NA Student Experience Statement Survey for Employees, Students, and Community Members   College Community, External and Internal  CampusWorks will prepare the survey and analyze the data. Encourage participation and send the survey to the college community                                                                                                                                                  
2/20/25 Zoom 1 hr   Strategic Planning Committee Meeting (Review SWOT Analysis Results/Community Group Themes, Review Future Summit, Brainstorm Speakers)   Strategic Planning Committee CampusWorks will provide a summary of themes from the SWOT Analysis and Focus Groups The Strategic Planning Committee will provied feedback on the Student Experience Statement, and drafted themes. Additionally, the SPC will assist in topics for Future Summit.                                                                                                                                                  
Mid February Zoom 1 hr  Finalize Student Experience Statement  x President and Tri-Chairs CampusWorks will seek approval for the Student Experience Statement based upon the results of the surve Approval and adoption of Student Experience Statement                                                                                                                                                  
2/21/25 Online NA Confirm Future Summit Topics and Identify Potential Future Summit Speakers X Tri-Chairs and Leadership CampusWorks will facilitate the identification of Future Summit Topics and Speakers Work with the President and CampusWorks to identify and recruit speakers.  Promote the Future Summit, and assist with logisitics                                                                                                                                                  
3/7/25 Online NA Invitations for Future Summit Sent Out X College community                                                                                                                                                      
3/7/25 Online NA Confirm Future Summit Speakers X Tri-Chairs and Leadership CampusWorks will assist with confirmation Will assist with the Future Summit planning and promoton, including the identification and possible presentation (SP Tri-Chairs) role.                                                                                                                                                  
March  Zoom 1 hr   Strategic Planning Committee Meeting - Participation Request (Review Future Summit, Recruit Future Summit Volunteers, Identify Data Needs, Recruit Data Research Teams)    Strategic Planning Committee CampusWorks will prepare the meeting agenda The Strategic Planning Committee will provied feedback and promote participation.                                                                                                                                                  
3/24/2025-3/28/2025 Zoom 1 hr  Future Summit Volunteer Orientation   CampusWorks and Volunteers CampusWorks will orient and train volunteers Will promote volunteer engagement and identification of volunteers                                                                                                                                                  
March 17-22     Spring Break                                                                                                                                                          
4/1/2025, 1:00pm-4:00pm In Person 3-4 Hrs Future Summit  x (kick off event) College Community, External and Internal  Plan agenda for Future Summit and provide training for Summit volunteers  Promote, assist in planning logistics, and participate in Future Summit                                                                                                                                                  
4/1/2025 5:00-7:00 pm In Person (preferable) 2 hrs Mission Workshop with Board X Board  CampusWorks will prepare the agenda and facilitiate the Workshop in collaboration with the President and Tri-Chairs Assist with logisitics and notetaking.  Encourage participation.                                                                                                                                                  
4/2/25 Teams 1-2 hours Strategic Planning Committee Meeting : Review the Synthesis of the Impact Statements and Assignment into Data Research Teams   Strategic Planning Committee CampusWorks will prepare the meeting agenda Team will provide feedback and escalate any concerns                                                                                                                                                  
4/2/2025-4/25/2025 NA NA Data Research     Data Teams and Strategic Planning Committee Assist and Consult as needed in the data research Data Team will research and compile findings                                                                                                                                                  
4/28/2024-5/2/2025 Zoom 2 hrs Data Review Workshop     Data Teams and Strategic Planning Committee CapusWorks will provde the agenda and assist with the facilitation  Data teams will prepare data presentations                                                                                                                                                  
May Online Open for 1.5 weeks Values Survey for Employees   College Community  CampusWorks will prepare the survey and analyze the data Encourage participation and send the survey to the college community                                                                                                                                                  
5/5/2025-5/9/2025 Should decide if this is in-person or zoom 2-3 hrs Scan to Plan Workshop (Strategy Workshop #1)   Data Teams and Strategic Planning Committee Facilitate planning workshops  Develop strategies and objectives                                                                                                                                                  
May In Person (preference) 2-3 hrs Mission/Vision Workshop #2 (if needed) or Vision and Values Workshop X Board  CampusWorks will prepare the agenda and facilitiate the Workshop in collaboration with the President and Tri-Chairs Assist with logisitics and notetaking.  Encourage participation.                                                                                                                                                  
5/19/2025-5/20/2025 Zoom or In Person 2-3 hrs Advancing Strategies Workshop (Strategy Workshop #2)   Data Teams and Strategic Planning Committee Facilitate planning workshops  Develop strategies and objectives                                                                                                                                                  
May 18th      Graduation                                                                                                                                                           
June     Data Review and Work with Tri-Chairs through June (month of vacation for most of college)                                                                                                                                                          
July Zoom 1 hr  Strategic Planning Committee Meeting    Strategic Planning Committee Prepare draft agendas for all planning committee meetings Provide feedback, escalate questions and concerns that may arise duing work.                                                                                                                                                  
July Zoom 1 hr  Feedback Sessions with Community Constituants X Community Prepare draft feedback session agenda and drafts of mission, vision, values, and strategies Assist with logisitics and notetaking.  Encourage participation.                                                                                                                                                  
August Zoom 1.5 hrs Approval of Draft Mission, Vision, Values and Strategies for Employee Survey X  Strategic Planning Committee Prepare agenda and necessary items for review Send survey out and encourage participation                                                                                                                                                   
August Online 1.5 weeks Employee Survey on Mission, Vision, Values, and Strategies   Online Prepare survey and analyze data Encourage participation and send the survey to the college community                                                                                                                                                  
August TBD 1.5 hrs Students: Feedback Session with Students on Mission, Vision, Values and Strategies x Students Prepare draft feedback session agenda and drafts of mission, vision, values, and strategies Assist with logisitics and notetaking.  Encourage participation.                                                                                                                                                  
August  TBD 1.5 hrs Employees: Feedback Session with Employees on Mission, Vision, Values and Strategies X  Employees Prepare draft feedback session agenda and drafts of mission, vision, values, and strategies Assist with logisitics and notetaking.  Encourage participation.                                                                                                                                                  
August Zoom or In Person 3hrs Finalize Mission, Vision, Values, and Strategies X Strategic Planning Committee Prepare agenda and necessary items for review Provide input and feedback.                                                                                                                                                  
August Zoom or In Person 1 hour Optional: Board Workshop for Approval X Board  CampusWorks will prepare the agenda and facilitiate the Workshop in collaboration with the President and Tri-Chairs Assist with logisitics and notetaking.  Encourage participation.                                                                                                                                                  
September Zoom   2-3 hrs Objective Workshop #1   Strategic Planning Committee, Leadership, Manager/Directors, Data Team Prepare agenda and necessary items for review.   Facilitate planning workshops  Develop strategies and objectives.  Assist with logisitics and note-taking if needed.  Encourage participation                                                                                                                                                   
September Zoom 2 hrs Implementation Workshop  X President and Strategic Planning Committee CampusWorks will plan the agenda and facilitate the Workshop                                                                                                                                                    
September Zoom 2-3 hrs Objective Workshop #2   Strategic Planning Committee, Leadership, Manager/Directors, Data Team Prepare agenda and necessary items for review.   Facilitate planning workshops  Develop strategies and objectives.  Assist with logisitics and note-taking if needed.  Encourage participation                                                                                                                                                   
October Zoom 1-2hrs Approval of Objectives (including assigning Objective Leads) X President and Strategic Planning Committee Campusworks will provide the objectives                                                                                                                                                     
October  Zoom  2-3 hrs Action Planning Workshop #1 (including assigning Action Leads)   Strategy Owners, Objective Leades, and Management Team Prepare agenda and necessary items for review.   Facilitate planning workshops  Develop plans.  Assist with logisitics and note-taking if needed.  Encourage participation                                                                                                                                                   
October  Zoom 1-2 hrs Action Planning Workshop #2 (if needed)   Strategy Owners, Objective Leades, and Management Team Prepare agenda and necessary items for review.   Facilitate planning workshops  Develop plans.  Assist with logisitics and note-taking if needed.  Encourage participation                                                                                                                                                   
November Zoom 2-3 hrs Finalize Strategic Plan to Present to Board X President and Strategic Planning Committee CampusWorks will provide the content of the strategic plan for review Marketing will assist with the final version of the strategic plan                                                                                                                                                  
December NA NA Approval of Action Plans X President and Strategic Planning Committee CampusWorks will provide the content of the Actions Plans for review Feedback and Approval                                                                                                                                                  
December In Person (TBD)   Strategic Plan Presented for Approval to the Board X President and Board CampusWorks will provide and/or assist with the presentation (at the discresion of the President                                                                                                                                                    
1/1/26     Launch of Strategic Plan to college Community (Internal and External) X