Policies at Cecil College are adopted by the Board of Trustees and serve as statements of principle to inform decision-making and the conduct of College activities.

Procedures are issued by the College President and set forth action steps required to carry out a Board policy and/or a standard method for implementing actions.

Our official policies and procedures are organized by the division responsible for reviewing and revising them.

Policies and Procedures by Division

All documents are in PDF format, unless otherwise noted.

Academic Programs

Title Type Board Resolution Last Revised Last Reviewed Next Review
Academic Integrity Policy &
Procedure
23-033d Policy: 4/2022
Procedure: 5/2024
5/2024 5/2027
Academic Honors Policy Policy 13-007 4/2019 3/2022 4/2025
Academic Standards for Credit Students Policy &
Procedure
81-073 Policy: 11/2017
Procedure: 4/2021
6/2024 5/2027
Adjunct Faculty Performance Policy Policy &
Procedure
18-011 Policy: 3/2018
Procedure: 3/2018
3/2018 3/2021
Alcohol and Controlled Substances Testing for Commercial Transportation Students and Employees Policy &
Procedure
20-002 Policy: 11/2019
Procedure: 11/2019
11/2019 11/2022
Alternative Assignment Policy and Procedure Policy &
Procedure
96-069 Policy: 3/2022
Procedure: 3/2022
3/2022 3/2025
Auditing of Courses Policy &
Procedure
16-034 Policy: 5/2016
Procedure: 5/2022
5/2022 5/2025
Banking Earned Leave Policy Policy &
Procedure
07-032 Policy: 4/2007
Procedure: 3/2019
5/2022 5/2025
Course Attendance Policy Policy &
Procedure
24-036 Policy: 6/2024
Procedure: 6/2024
6/2024 5/2027
Credit by Examination/Portfolio Assessment Procedure Procedure N/A 3/2024 3/2024 4/2027
Credit Hour Definition and Application to Courses Policy Policy &
Procedure
24-037 Policy: 6/2024
Procedure: 6/2024
6/2024 6/2027
Department Chairs Policy, Role, Selection Procedure and Duties Policy &
Procedure
10-017 Policy: 10/2015
Procedure: 2/2023
2/2023 2/2025
Duties of Full-Time Teaching Faculty Procedure Procedure N/A 5/2023 5/2023 5/2026
Duties of Part-Time Teaching Faculty Procedure Procedure N/A 5/2023 5/2023 5/2026
Evaluation of Prior Learning and Experience Policy &
Procedure
17-016 Policy: 4/2020
Procedure: 5/2023
5/2023 5/2026
Faculty Office Hours Procedure N/A 11/2022 11/2022 11/2025
Faculty Probationary Policy Policy &
Procedure
N/A Policy: 7/2011
Procedure: 7/2011
7/2011 As Needed
Final Examination Policy Policy &
Procedure
97-059 Policy: 12/2021
Procedure: 12/2021
12/2021 12/2024
Full-Time Faculty Performance Policy &
Procedure
01-011 Policy: 3/2015
Procedure: 3/2018
3/2018 3/2021
Full-Time Faculty Rank and Promotion Policy &
Procedure
23-033b Policy: 5/2023
Procedure: 5/2024
5/2024 4/2027
Full-Time Faculty Teaching Load Policy and Procedure Policy &
Procedure
11-056 Policy: 9/2011
Procedure: 10/2022
10/2022 10/2025
Full-Time Staff Teaching Policy Policy &
Procedure
18-028 Policy: N/A
Procedure: N/A
11/2021 11/2024
Grading Policy Policy N/A 3/2023 3/2023 3/2026
Graduation Requirements Policy &
Procedure
00-116 Policy: 3/2018
Procedure: 4/2022
4/2022 4/2025
Granting of Professor Emeritus/Emerita Status Policy &
Procedure
24-026 Policy: 4/2024
Procedure: 4/2024
4/2024 4/2027
Incomplete Grading Policy and Procedure with Contract Form Policy &
Procedure
23-033e Policy: 6/2023
Procedure: 12/2022
6/2023 6/2026
Independent Study Policy Policy &
Procedure
19-048 Policy: 5/2019
Procedure: 12/2023
12/2023 12/2026
Institutional Review Board (IRB) Policy Policy &
Procedure
20-061 Policy: 9/2020
Procedure: 9/2023
9/2023 9/2026
Learning Management System Policy Policy &
Procedure
12-018 Policy: 5/2012
Procedure: Spring 2024
Spring 2024 Spring 2027
Lecturer Teaching Position Policy Policy &
Procedure
69-080 Policy: 5/1996
Procedure: 5/2023
5/2023 5/2026
Master Syllabi and Course Syllabi Policy and Procedure Policy &
Procedure
18-027 Policy: 7/2020
Procedure: 5/2024
5/2024 4/2025
Online Course Policy Policy &
Procedure
20-071 Policy: 9/2020
Procedure: 5/2024
5/2024 5/2027
Post-Deadline Withdrawal Policy Policy &
Procedure
11-018 Policy: 11/2010
Procedure: 10/2021
10/2021 10/2024
Religious Accommodations for Students Policy &
Procedure
23-033c Policy: N/A
Procedure: N/A
5/2023 Spring 2026
Repeat Course Policy Policy &
Procedure
N/A Policy: 3/2022
Procedure: 3/2022
3/2022 3/2025
Sabbatical Leave Policy and Procedure for Faculty Policy &
Procedure
90-092 Policy: 10/1990
Procedure: 3/2020
4/2023 4/2026
Setting and Raising Class Limits: Procedure Procedure N/A 4/2022 4/2022 4/2025
Student Grievance Policy Policy &
Procedure
19-031 Policy: 4/2022
Procedure: 4/2022
4/2022 4/2025
Waiver of Prior Failing Grades Policy &
Procedure
97-060 Policy: 12/2013
Procedure: 11/2022
11/2022 11/2025

Administrative Services

Title Type Board Resolution Last Revised Last Reviewed Next Review
Auxiliary Account Assessments Policy &
Procedure
99-042 Policy: N/A
Procedure: 9/2017
12/2022 10/2025
Bid and Quotation Limits Policy &
Procedure
23-040a Policy: 9/2023
Procedure: 9/2023
9/2023 9/2026
Check Cashing Privileges for Employees Policy &
Procedure
97-129 Policy: 12/2017
Procedure: 9/2017
12/2022 12/2025
Check Returned for Non-Payment and Declined Credit Card Charges (Students) Policy &
Procedure
00-108 Policy: 10/2017
Procedure: 10/2017
12/2022 12/2025
Closing of Campus Operations – Incident or Weather-related Situations Policy &
Procedure
N/A Policy: 12/2022
Procedure: 12/2022
12/2022 2/2026
Control of College Propert Policy &
Procedure
23-031 Policy: 5/2023
Procedure: 5/2023
5/2023 5/2026
Course Fees (Establishment of) Policy &
Procedure
96-071 Policy: 11/1997
Procedure: 11/1997
12/2022 12/2025
Direct Deposit of Payroll Checks Policy &
Procedure
23-010 Policy: 12/2022
Procedure: 12/2022
12/2022 12/2025
DOD-Return of Unearned Tuition Assistance (TA) Policy &
Procedure
17-031 Policy: N/A
Procedure: N/A
12/2022 12/2025
Federal Funds Procurement, Purchasing and Expenditures Policy &
Procedure
23-027e Policy: 3/2023
Procedure: 3/2023
3/2023 3/2024
Fund Balance Policy &
Procedure
23-012 Policy: 12/2022
Procedure: 12/2022
12/2022 12/2025
Grant Closeout Policy &
Procedure
98-046 Policy: 10/2000
Procedure: 10/2000
1/2023 1/2026
Grant Proposals/Approvals Policy &
Procedure
23-011 Policy: 2/2023
Procedure: 10/2018
2/2023 2/2026
Internal Control of Vaults Policy &
Procedure
23-009 Policy: 12/2022
Procedure: N/A
12/2022 12/2026
Investment Policy Policy &
Procedure
23-027d Policy: 4/2023
Procedure: 9/2005
4/2023 10/2026
Payment Plans Policy &
Procedure
24-028 Policy: 5/2024
Procedure: 5/2024
5/2024 5/2027
Petty Cash Policy &
Procedure
23-027c Policy: 10/2000
Procedure: 2/2012
4/2023 4/2026
Procurement Authority Policy &
Procedure
03-045 Policy: 7/2003
Procedure: 9/2023
9/2023 9/2026
Procurement by Competitive Sealed Proposal Policy &
Procedure
23-040c Policy: 9/2023
Procedure: 9/2023
9/2023 9/2026
Purchasing Policy Policy &
Procedure
00-109 Policy: 10/2000
Procedure: 11/2011
10/2020 12/2026
Records Retention - Finance Policy &
Procedure
17-064 Policy: 10/2017
Procedure: N/A
10/2017 12/2020
Senior Citizen Tuition Waiver and Fees Policy &
Procedure
24-021 Policy: 3/2024
Procedure: 12/2017
3/2024 3/2027
Sole Source Procurement Contracts Policy &
Procedure
23-040d Policy: 9/2023
Procedure: 9/2023
9/2023 9/2026
Solicitation; Distribution of Literature; Fundraising; Public Assembly Policy Policy &
Procedure
24-034 Policy: 6/2024
Procedure: 6/2024
6/2024 6/2027
Statewide Instructional Programs Policy Policy &
Procedure
23-023 Policy: 3/2020
Procedure: 3/2023
3/2023 3/2026
Student Financial Obligations Policy &
Procedure
17-066 Policy: 9/2005
Procedure: 4/2010
12/2022 12/2025
Surplus Property Disposal Policy &
Procedure
23-040a Policy: 9/2023
Procedure: 9/2023
9/2023 9/2026
Travel Expense Payments & Reimbursements Policy &
Procedure
23-008 Policy: 2/2023
Procedure: 3/2020
12/2022 12/2026
Tuition Rates for Employees of Cecil County Businesses Policy &
Procedure
78-053 Policy: 9/2005
Procedure: 9/2017
12/2022 12/2025
Tuition Reduction for Health Manpower Shortage Program – Out-of-County Students Policy &
Procedure
23-027b Policy: 9/2017
Procedure: 4/2023
4/2023 3/2026
Tuition Reduction for Health Manpower Shortage Program - Out-of-State Students Policy &
Procedure
23-027b Policy: 9/2017
Procedure: 4/2023
4/2023 3/2026
Tuition Refund and Appeal Policy for Classes Policy &
Procedure
24-046 Policy: 8/2024
Procedure: 8/2024
3/2024 3/2027
Tuition Scholarship Program for High School Students Policy &
Procedure
24-016 Policy: 2/2024
Procedure: 2/2024
2/2024 2/2027
Tuition Waiver for BRAC Employees and Family Members of BRAC Employees Policy &
Procedure
17-067 Policy: 9/2017
Procedure: 9/2017
3/2024 3/2027
Tuition Waiver for Eligible Students with Disabilities Policy &
Procedure
13-028 Policy: N/A
Procedure: 3/2020
4/2023 3/2026
Tuition Waiver For Members of the Maryland National Guard Policy &
Procedure
17-068 Policy: 9/2017
Procedure: 9/2017
12/2022 12/2025
Tuition Waiver for Victims of Human Trafficking Policy &
Procedure
15-040 Policy: N/A
Procedure: 7/2024
7/2024 7/2027
Use of College Credit Cards Policy &
Procedure
24-015 Policy: 3/2024
Procedure: 5/2016
3/2024 3/2027
Vendor Payments Policy &
Procedure
20-028 Policy: 3/2020
Procedure: 3/2020
9/2023 9/2026

Facilities

Title Type Board Resolution Last Revised Last Reviewed Next Review
Hazard Communication Policy Policy &
Procedure
88-017 Policy: N/A
Procedure: 4/2018
4/2023 5/2026
Rental of Classrooms and Facilities (External/Internal) Policy &
Procedure
20-004 Policy: 11/2022
Procedure: 11/2022
11/2022 11/2025
Safety Requirements for Contractors Policy &
Procedure
21-032 Policy: 5/2021
Procedure: 5/2024
5/2024 5/2027
Vehicle Use By College Employees Policy &
Procedure
20-003 Policy: 11/2022
Procedure: 11/2022
11/2022 11/2025

Human Resources

Title Type Board Resolution Last Revised Last Reviewed Next Review
Academic Degree Stipend Policy &
Procedure
18-041 Policy: 3/2013
Procedure: 3/2013
10/2021 11/2024
Affirmative Action Policy Policy &
Procedure
20-015 Policy: 2/2020
Procedure: 2/2020
2/2024 2/2027
Annual and Personal Leave Policy &
Procedure
03-042 Policy: 7/2006
Procedure: 12/2021
12-2021 12/2024
Bereavement Leave Policy Policy &
Procedure
18-047 Policy: 9/2018
Procedure: 9/2018
10/2021 11/2024
Conflict of Interest and Ethical Disclosure Policy &
Procedure
18-040 Policy: 8/2018
Procedure: 8/2024
8/2024 As Needed
Drug Use and Alcohol Abuse Prevention Policy Policy &
Procedure
20-016 Policy: 2/2020
Procedure: 2/2020
2/2020 2/2023
Employee Conduct Policy Policy &
Procedure
18-039 Policy: N/A
Procedure: N/A
11/2021 11/2024
Educational Leave for Twelve-Month Employees Policy &
Procedure
20-019 Policy: 4/2020
Procedure: 4/2020
4/2020 4/2023
Employee Grievance Policy Policy &
Procedure
24-002 Policy: 1/2024
Procedure: 1/2024
1/2024 1/2027
Employment of Relatives of College Employees Policy &
Procedure
18-038 Policy: 6/2007
Procedure: 10/2021
10/2021 11/2024
Family and Medical Leave Act (FMLA) Policy Policy &
Procedure
20-068 Policy: 12/2020
Procedure: 2/2024
2/2024 2/2027
Fingerprinting/Background Investigation for Volunteers and Employees of Cecil College Policy &
Procedure
19-064 Policy: 9/2019
Procedure: 9/2019
9/2019 9/2022
Issuing College Property to Cecil College Employees and Volunteers Policy &
Procedure
19-071 Policy: 11/2019
Procedure: 11/2019
11/2019 11/2022
Job Abandonment Policy &
Procedure
24-020 Policy: 4/2024
Procedure: 11/2019
4/2024 4/2027
Jury Duty Policy Policy &
Procedure
20-017 Policy: 1/2020
Procedure: 1/2024
1/2024 1/2027
Leave of Absence Without Pay Policy &
Procedure
21-014 Policy: 3/2021
Procedure: 3/2021
3/2024 3/2027
Non-Discrimination and Equal Employment Opportunity Policy Policy &
Procedure
19-042 Policy: 8/2019
Procedure: 11/2024
11/2024 4/2027
OSHA ETS – Occupational Safety and Health Administration Emergency Temporary Standard Policy Policy &
Procedure
21-061 Policy: 11/2021
Procedure: 11/2021
11/2021 11/2024
Performance Management Policy Policy &
Procedure
24-027 Policy: 5/2024
Procedure: 5/2024
5/2024 5/2027
Recruitment and Hiring Policy &
Procedure
23-018 Policy: 3/2023
Procedure: N/A
2/2023 2/2026
Reduction in Force Policy Policy &
Procedure
20-010 Policy: 1/2020
Procedure: 1/2020
1/2020 1/2023
Reporting of Wrongful Conduct and Whistleblower Protection Policy &
Procedure
24-050 Policy: 9/2024
Procedure: 9/2024
9/2024 9/2027
Separation of Employment and Exit Procedures Policy &
Procedure
19-072 Policy: 11/2019
Procedure: 11/2019
4/2024 4/2027
Sick and Safe Leave for Full-Time Employees Policy &
Procedure
24-004 Policy: 2/2024
Procedure: 2/2024
2/2024 2/2027
Sick and Safe Leave for Part-Time Employees Policy &
Procedure
24-014 Policy: 3/2024
Procedure: 3/2024
3/2024 3/2027
Smoke, Vape, and Tobacco-Free Campus Policy Policy &
Procedure
24-039 Policy: 6/2024
Procedure: 6/2024
6/2024 6/2027
Staff Probationary Period Policy 18-002 N/A N/A 10/2020
Telework Policy Policy &
Procedure
22-069 Policy: 3/2022
Procedure: 10/2023
10/2023 10/2026
Textbook Reimbursement Allowance for Employees Policy &
Procedure
00-070 Policy: 7/2000
Procedure: 7/2000
4/2024 4/2027
Training and Professional Development Policy &
Procedure
23-035 Policy: N/A
Procedure: N/A
N/A 7/2026
Tuition Reimbursement for Professional Development Policy &
Procedure
94-095 Policy: 7/2006
Procedure: 2/2024
2/2024 2/2027
Tuition Waiver for Employees and Dependents Policy &
Procedure
24-013 Policy: 3/2024
Procedure: 8/2024
8/2024 8/2027
Volunteer Policy Policy &
Procedure
19-065 Policy: 9/2019
Procedure: 9/2019
9/2019 9/2022

Information Technology

Title Type Board Resolution Last Revised Last Reviewed Next Review
Data Classification Policy Policy &
Procedure
18-065 Policy: N/A
Procedure: N/A
N/A N/A
Domain User Password Policy &
Procedure
24-025 Policy: N/A
Procedure: N/A
N/A 6/2027
Gramm-Leach-Bliley Information Security Program Policy Policy &
Procedure
23-045 Policy: N/A
Procedure: N/A
N/A 8/2026
Mobile Phones/Devices Policy &
Procedure
11-021 Policy: N/A
Procedure: N/A
N/A As Needed
Printer Policy Policy &
Procedure
24-024 Policy: N/A
Procedure: N/A
N/A 6/2027
Responsible Use of Information Technology Resources Policy &
Procedure
96-128 Policy: 5/1996
Procedure: 8/2023
8/2023 8/2026

President's Office

Title Type Board Resolution Last Revised Last Reviewed Next Review
Academic Freedom Policy &
Procedure
19-057 Policy: N/A
Procedure: N/A
N/A 9/2022
Appointment of External Auditors Policy &
Procedure
23-013 Policy: 12/2022
Procedure: 8/2000
12/2022 12/2025
Audit Committee Policy 22-041 10/2022 10/2022 10/2025
Beer or Wine Sales and Serving Policy Policy &
Procedure
16-071 Policy: 12/2016
Procedure: 11/2023
11/2023 11/2026
Cecil College Naming Rights Policy Policy &
Procedure
24-018 Policy: N/A
Procedure: N/A
N/A 2/2027
Internal Governance Procedure Procedure N/A 8/2023 8/2023 8/2026
Policy on Policies and Procedures Policy &
Procedure
18-037 Policy: 8/2018
Procedure: 2/2023
2/2023 2/2026
Travel Expenses – Board of Trustees Policy &
Procedure
02-050 Policy: 1/2016
Procedure: 10/2017
11/2019 11/2025

Public Safety

Title Type Board Resolution Last Revised Last Reviewed Next Review
Building Access and Key Control Policy Policy &
Procedure
23-004 Policy: 4/2004
Procedure: 11/2022
11/2022 11/2025
Identification Badge for College Employees Policy &
Procedure
12-008 Policy: 11/2022
Procedure: 11/2022
11/2022 11/2025
Emergency Alerting System (SOP-2) SOP N/A N/A N/A As Needed
Identity Theft Prevention Program Policy &
Procedure
N/A Policy: 5/2010
Procedure: 5/2010
5/2010 6/2011
Key Control - Access to Facilities Policy &
Procedure
03-044 Policy: 7/2021
Procedure: 7/2021
1/2023 1/2026
Lost and Found Policy &
Procedure
N/A Policy: 5/2006
Procedure: 5/2006
4/2023 6/2026
Narcan Nasal Spray (Naloxone) Procedure SOP N/A N/A N/A N/A
Prohibition of Weapons Policy Policy &
Procedure
23-003 Policy: 11/2022
Procedure: 11/2022
11/2022 11/2025
Reporting of Suspected Child Abuse and Neglect Policy &
Procedure
20-066 Policy: 10/2020
Procedure: 10/2020
4/2024 4/2027
Security Camera Policy Policy N/A 12/2022 12/2022 12/2025

Student Services

Title Type Board Resolution Last Revised Last Reviewed Next Review
Admission of Gifted and Talented Students Policy Policy &
Procedure
23-020 Policy: 3/2023
Procedure: 3/2023
3/2023 3/2026
Animals on Campus Policy Policy &
Procedure
23-002 Policy: 11/2022
Procedure: 11/2022
11/2022 11/2025
Convicted Felons and Registered Sex Offenders Policy &
Procedure
24-045 Policy: 8/2024
Procedure: 8/2024
8/2024 8/2027
Financial Aid Satisfactory Academic Progress (SAP) Policy Policy &
Procedure
22-040 Policy: 10/2022
Procedure: 10/2022
10/2022 10/2025
Policy on the Confidentiality of Library Records Policy &
Procedure
20-060 Policy: 9/2020
Procedure: 9/2020
9/2020 9/2025
Priority Course Registration for Eligible Service Members Policy Policy &
Procedure
23-021 Policy: 3/2023
Procedure: 3/2023
3/2023 3/2026
Sexual Discrimination and Harassment Policy - Title IX Policy &
Procedure
24-037 Policy: 6/2024
Procedure: 6/2024
6/2024 6/2027
Student Code of Conduct Policy &
Procedure
24-044 Policy: 8/2024
Procedure: 8/2024
8/2024 8/2027
Student Concerns About Athletic Programs and Activities Policy &
Procedure
19-033 Policy: N/A
Procedure: 11/2022
11/2022 11/2025
Student Grievance Policy Policy &
Procedure
19-031 Policy: 4/2022
Procedure: 4/2022
4/2022 4/2025